Student Records and Transcripts
Student records are managed by the guidelines established in policy JO: Student Records. Record requests are handled through the school the child currently attends. For former students, the requests should be directed to the last school where the student was enrolled.
See additional information in School Board Policy JO - Student Records.
Transcript request should be made using Parchment at www.Parchment.com. Using this online service, you can make a request online for the school to send your transcript to any destination in the world.
Special Education Records Destruction Notice
Posted on September 1, 2024
Notice is hereby given that Isle of Wight County Schools (IWCS) intends to destroy special education records of former students who graduated, completed their school program, transferred, or withdrew from IWCS during the 2019-2020 school year. Any former student, who has reached 18 years of age, may review and/or receive a copy of these records by contacting the last school the student attended by June 30, 2025. According to federal law, parents and guardians lose their right to review or obtain these records when their child (the student) reaches 18 years of age or starts attending a post-secondary institution, whichever occurs first. However, a parent of a child with a disability who is 18 years of age or older may retain parental rights, provided that the child has been determined to be legally incompetent or legally incapacitated.
In accordance with federal and state laws, special education records for students who exit the special education program, graduate, transfer or withdraw from IWCS before July 1, 2024 are maintained for five years. Special education records for students who exit the special education program, graduate, transfer or withdraw from IWCS on or after July 1, 2024 are maintained for seven years. A permanent record of the student’s name, address, phone number, grades, attendance record and year completed (if applicable) is maintained for 75 years following graduation or withdrawal from IWCS. The purpose of destruction is to protect the student from improper and unauthorized disclosure of the confidential information contained within the file.
In accordance with the Commonwealth of Virginia guidelines, special education records that are not claimed by June 30, 2025, will be destroyed. Requests for records should be mailed to the former student’s last school attended. Students must provide a written request to review/receive their records, and include their name, birth date, date of graduation or date last attended, name of the last IWCS school they were enrolled, and a copy a government issued photo ID.